PROVIDER OF THE YEAR COMMITTEE’S DUTIES
1. Committee chair will secure a committee to include 2-4 judges willing to serve. Judges on this committee are not eligible for the award.
2. A "Call for Nominations" for Provider of the Year will be submitted by committee chair and given to editor by August 20th to printed in the September newsletter along with the deadline. Make sure it is also on our website and our Facebook page.
3. Mail or e-mail self-assessment forms to all nominees, allowing adequate time (suggested at least 6-8 weeks) for the provider to complete assessment and return all requested information. Set a goal to have at least 3 nominees.
4. Give the judges the submitted packets and have them score them. The judges will judge providers solely on the information submitted. Judges may not judge any nominees they personally know.
5. Bring the nominees’ notebooks and scored judges’ sheets to the March meeting for the board to vote on. All nominees will be called within two days, thanked for participating and their hard work, and notified if they were the winner.
6. The selected provider will be asked to prepare a short (l-2 minute) speech to deliver at the annual child care conference, when the award is presented.
7. Submit a short article for the newsletter following the conference about the Provider of the Year award.
8. Submit bills to CCPC treasurer for postage, copies of letters, the cost of plaque, and gift for the Provider of the Year and certificates for runners-up. Request a budget and have the board vote on amount no later than the March meeting.
9. Keep a notebook or computer memory drive to pass on to the next Provider of the Year chair.
10. Prepare a bulletin board to be displayed at the annual conference
Timeline
September
Board Meeting
Webpage - Call for POY Nominations/Nomination Form
Have president email all members about Call for POY Nomination
Social Media - Call for POY Nominations
October
20th - Newsletter article due - Call For POY Nominations
Social Media - Call for POY Nominations
November
Board Meeting
1st - Deadline for Nomination
Mail out self-assessment forms after board meeting
December
January
Board Meeting
Secure POY judges for board approval at meeting
February
Deadline for nominee notebook
March
Board Meeting
POY selected at meeting, notify her and the other nominees right after the meeting
April
5th - order POY plaques/corsage and prepare certificates for all nominees
Prepare display board for conference
Reserve POY hotel room
Conference
Mini Meeting before conference
Mini Meeting after conference for evaluations
Present POY with corsage before conference
Present plaque/certificates during award bnaquet
20th - Newsletter article - POY winner
May
Announce POY on Facebook and webpage
Inform membership secretary that POY gets 1 year free membership
Submit final receipt to treasurer
June
Retreat Board Meeting
July
August
20th - Newsletter article due - Call for POY nominations
