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MEMBERSHIP SECRETARY’S DUTIES

1. Receive new/renewal memberships and record.

2. Send all money within five days to the treasurer.

3. Update and keep an accurate membership list.

4. Mail within ten (10) days of receiving membership application and payment: membership card, welcome letter from the president, benefits of membership, ribbon information, etc.

5. Provide up-to-date membership list to board members at or before each meeting (can be e-mailed).

6. Provide up-to-date membership list to newsletter editor by the 20th of each month before newsletter is due. Provide membership list updates to president as they happen so she can update her e-mail list.

7. Membership list can only be distributed, to anyone outside of the board, with board approval.

8. Send out renewal reminders to affiliate groups and members in a timely manner.

9. Must keep a complete notebook or computer memory drive to pass on to the next membership secretary.

10. Work to increase membership to 200 members. Contact expired members, work through KDHE and collaborating partners. Have a membership drive.

11. Update CCPC brochures as needed.

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Timeline 

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September 

Board Meeting 

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October 

20th - Send updated membership list to newsletter and president

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November 

Board Meeting 

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December 

20th - Send updated membership list to newsletter and president

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January 

Board Meeting 

5th - 19th - Membership Drive on social media

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February 

20th - Send updated membership list to newsletter and president

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March 

Board Meeting 

1st - Send out renewal email letters 

20th - Send out renewal reminder emails letters

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April 

Conference 

Mini Meeting before conference

Mini Meeting after conference 

15th - Send our "sorry" email letters 

20th - Send updated membership list to newsletter and president 

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May 

15th - Email membership report to all board members 

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June 

Retreat Board Meeting 

20th - Send updated membership list to newsletter and president 

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July 

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August 

20th - Send updated membership list to newsletter and president

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Prorated Membership Dues 

$25.00 - April - June

$22.00 - July

$20.00 - August

$18.00 - September

$16.00 - October

$14.00 - November 

$12.00 - December