MEMBERSHIP SECRETARY’S DUTIES
1. Receive new/renewal memberships and record.
2. Send all money within five days to the treasurer.
3. Update and keep an accurate membership list.
4. Mail within ten (10) days of receiving membership application and payment: membership card, welcome letter from the president, benefits of membership, ribbon information, etc.
5. Provide up-to-date membership list to board members at or before each meeting (can be e-mailed).
6. Provide up-to-date membership list to newsletter editor by the 20th of each month before newsletter is due. Provide membership list updates to president as they happen so she can update her e-mail list.
7. Membership list can only be distributed, to anyone outside of the board, with board approval.
8. Send out renewal reminders to affiliate groups and members in a timely manner.
9. Must keep a complete notebook or computer memory drive to pass on to the next membership secretary.
10. Work to increase membership to 200 members. Contact expired members, work through KDHE and collaborating partners. Have a membership drive.
11. Update CCPC brochures as needed.
Timeline
September
Board Meeting
October
20th - Send updated membership list to newsletter and president
November
Board Meeting
December
20th - Send updated membership list to newsletter and president
January
Board Meeting
5th - 19th - Membership Drive on social media
February
20th - Send updated membership list to newsletter and president
March
Board Meeting
1st - Send out renewal email letters
20th - Send out renewal reminder emails letters
April
Conference
Mini Meeting before conference
Mini Meeting after conference
15th - Send our "sorry" email letters
20th - Send updated membership list to newsletter and president
May
15th - Email membership report to all board members
June
Retreat Board Meeting
20th - Send updated membership list to newsletter and president
July
August
20th - Send updated membership list to newsletter and president
