Secretary
SECRETARY'S DUTIES
1. Minutes will reflect the attendance and absents of all Board Members.
2. Record and maintain a file on minutes for all meetings.
3. E-mail out minutes after each meeting to all board members, including all handouts to those absent. Minutes should be distributed within 2 weeks of the board meeting.
4. Conduct the correspondence of the CCPC Board.
5. Keep a copy of the agenda of all meetings.
6. Provide and keep an accurate attendance record of each board meeting.
7. Have a ready reference file at each meeting of the Bylaws and Policies, Board Member’s duties, and minutes of the last six meetings.
8. Invest (per CCPC expense) in computer memory drive and keep minutes saved to it.
9. Keeps a complete notebook or computer memory drive to pass on to the next secretary.
Timeline
September
Board Meeting
10 days after meeting email minutes to board for corrections/email handouts to absent board members
After minutes are approved, email corrected minutes to all board members.
October
November
Board Meeting
10 days after meeting email minutes to board for corrections/email handouts to absent board members
After minutes are approved, email corrected minutes to all board members.
December
January
Board Meeting
10 days after meeting email minutes to board for corrections/email handouts to absent board members
After minutes are approved, email corrected minutes to all board members.
February
March
Board Meeting
10 days after meeting email minutes to board for corrections/email handouts to absent board members
After minutes are approved, email corrected minutes to all board members.
April
Conference
Mini Meeting before conference
Mini Meeting after conference
10 days after meeting email minutes to board for corrections/email handouts to absent board members
After minutes are approved, email corrected minutes to all board members.
May
June
Retreat Board Meeting
10 days after meeting email minutes to board for corrections/email handouts to absent board members
After minutes are approved, email corrected minutes to all board members.
July
August