Secretary

2019 - 2020 Tammy Truex

SECRETARY'S DUTIES

 

1. Minutes will reflect the attendance and absents of all Board Members.

2. Record and maintain a file on minutes for all meetings.

3. E-mail out minutes after each meeting to all board members, including all handouts to those absent. Minutes should be distributed within 2 weeks of the board meeting.

4. Conduct the correspondence of the CCPC Board.

5. Keep a copy of the agenda of all meetings.

6. Provide and keep an accurate attendance record of each board meeting.

7. Have a ready reference file at each meeting of the Bylaws and Policies, Board Member’s duties, and minutes of the last six meetings.

8. Invest (per CCPC expense) in computer memory drive and keep minutes saved to it.

9. Keeps a complete notebook or computer memory drive to pass on to the next secretary.

Timeline 

September 

Board Meeting 

10 days after meeting email minutes to board for corrections/email handouts to absent board members

After minutes are approved, email corrected minutes to all board members. 

October 

November 

Board Meeting 

10 days after meeting email minutes to board for corrections/email handouts to absent board members

After minutes are approved, email corrected minutes to all board members. 

December

January 

Board Meeting 

10 days after meeting email minutes to board for corrections/email handouts to absent board members

After minutes are approved, email corrected minutes to all board members. 

February 

March

Board Meeting 

10 days after meeting email minutes to board for corrections/email handouts to absent board members

After minutes are approved, email corrected minutes to all board members. 

April 

Conference 

Mini Meeting before conference 

Mini Meeting after conference 

10 days after meeting email minutes to board for corrections/email handouts to absent board members

After minutes are approved, email corrected minutes to all board members. 

May 

June 

Retreat Board Meeting 

10 days after meeting email minutes to board for corrections/email handouts to absent board members

After minutes are approved, email corrected minutes to all board members. 

July

August

Got a question or concern? 

Click HERE to contact CCPC 

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